Tasks & Delegation
Manage tasks and your whole team — over WhatsApp.
Assign work in a WhatsApp message and Janiva chases it to done — no app for your team to install. Underneath the chat is a full task system: projects with milestones and dependencies, board / calendar / workload views, recurring tasks, templates, automations, and a real weekly accountability rhythm.
The problem
Work you delegate slips through the cracks, your team won't adopt yet another app, and you become the human follow-up machine — re-asking 'is it done?' all day.
What you get
Delegate on WhatsApp
Assign a task in one message. The doer gets it on WhatsApp, replies to accept, update or complete — no login, no app.
A doer bot that pulls work
Your team messages 'today', 'week', 'projects' or 'notifications' and the bot replies with exactly their tasks — deterministic, no AI guesswork.
Projects, milestones & dependencies
Group work into projects with members, milestones, blocked-by dependencies and a timeline so big deliverables stay on track.
Templates & checklists
Save repeatable workflows as templates and spin up a full task set in a tap — onboarding, monthly close, content calendars.
Recurring tasks & weekly planner
Daily/weekly/monthly recurring tasks and a weekly planner keep routine ops from being forgotten.
Automations
'When X, do Y' rules move tasks, assign owners and trigger follow-ups automatically.
Workload & reassign
See each person's load at a glance and rebalance with a drag — nobody silently drowns.
Accountability & RAG performance
Weekly planned-vs-actual commitments plus a Green / Yellow / Red status per person, with a team leaderboard and 52-week history.
Work your way
Every view your team needs — switch in a tap.
Board
Drag-and-drop stages — To do → Doing → Done — with priorities and tags.
Calendar
Day, week, month and custom-range views of everything due.
Workload
Per-person capacity charts; spot overload and reassign instantly.
Timeline
Project milestones and dependencies on a timeline for delivery planning.
How it works
Assign in a message
Delegate to a team member in one WhatsApp line — or from the board.
Janiva follows up
It nudges the doer, tracks status, and flags anything slipping — automatically.
Run the weekly rhythm
Each person commits to the week; Janiva tracks planned-vs-actual.
Review performance
See the RAG leaderboard and who's reliably delivering.
Built for how you actually work
Daily delegation
Hand off the day's tasks to the team on WhatsApp and stop re-asking 'is it done?'.
Recurring operations
Monthly close, GST filing, content posting — recurring checklists that never get dropped.
Project delivery
Run client projects with milestones, owners and dependencies, visible on a timeline.
Team accountability
Weekly commitments + RAG reviews turn 'busy' into measurable delivery.
Built for
- ✓Founders with teams
- ✓Operations & delivery leads
- ✓Agencies
- ✓Field & remote teams
FAQ
Do my team need an account or app?
No. Doers interact entirely over WhatsApp — accept, update and complete tasks in chat. Managers use the dashboard.
Can tasks repeat automatically?
Yes — daily/weekly/monthly recurring tasks plus a weekly planner keep routine work on track.
How is this different from a to-do app?
It's WhatsApp-native (zero adoption friction) and pairs task management with a real accountability methodology — weekly commitments and RAG performance, not just a checklist.
Can I see who's overloaded?
Yes — the workload view shows each person's capacity so you can rebalance before things slip.
Does it handle projects, not just tasks?
Yes — projects with members, milestones, dependencies and a timeline, alongside standalone tasks.
Works well with
Ready to hand off the back-office?
See Janiva run on your own numbers and companies. Book a 20-minute demo.
